To do this, begin your letter with a brief, attention-getting story about how your organization has helped one person in particular., You dont have to include real names or defining detailsin fact, please do not include personal information unless you have express permission to do so from the person whose story youre telling. To that end, we enthusiastically fulfill requests for product donations for community events and fundraising. You can never ask too early. Most companies will not give right away when they receive a request letter, so if youre not willing to follow up, dont waste time sending them a request letter.. 15+ Creative School Silent Auction Ideas. Do your due diligence up front to make sure your request reaches a person with decision making power. TravelPledge connects your charity auction directly to local (and not so local) experiences donated by generous business owners. Just remember that. Start by reviewing our article on Finding Donations for Your Auction. Tips for Getting the Best Donation Items from Commercial Vendors. If your event is located in the Puget Sound and you'd like to request a product donation for pick up our Kent manufacturing facility, please fill out the donation request form. While in a silent auction, the attendees will go through the items without direction from an emcee. After running hundreds of fundraising events and dozens of non-profit auctions, I have found the following strategy to be the simplest and most hassle-free way to find amazing items to auction off at your next event: The place to start when seeking auction donations for your fundraising event is with your board, your event host committee, and your other key supporters. To show how much we appreciate your support, wed be happy to provide [incentive]. An auctioneer manages the event and presents the items for bid during a live event. All fields are required unless indicated otherwise. As one of the countrys Best Fundraising Sites. If you are the site owner (or you manage this site), please whitelist your IP or if you think this block is an error please open a support ticket and make sure to include the block details (displayed in the box below), so we can assist you in troubleshooting the issue. Including a charity donation form along with your thank you will assist in organizing your charity auction items and keeping auction item descriptions consistent. Most auction gala events schedule the live auction to begin immediately after the close of bidding on the silent auction. Requests are processed in the order they are received and will be answered as promptly as possible. Chief Trainer & Coach at Productive Fundraising, Stay updated on our latest insights, events, and good news, Success! Whole Foods. The following are guidelines, for the donation request: We require, along with the donation request form, a formal donation request letter submitted on organizational letterhead. We are one of the easiest Companies with Online Donation Requests. The good news is that you dont have to go through the tedious process of sourcing items and reaching out to businesses for donations all by yourself. A step-by-step guide for writing silent auction donation request letters and top tips for finding companies that donate to silent auctions. Learn more about our vacation packages for charity auctions now. Fundraising Potential $$$$. Call us at 888-236-7820, Ext 702. Write Powerful Donation Request Letters. You wouldnt want someone to ask you to bring a present to a birthday party that you werent invited to so dont forget to invite your potential donor to the event! We welcome donation requests for Donation Boxes of Socks to support special events such as fundraising dinners and Buddy Walks. Learn from fundraising experts and connect with other changemakers. Travel packages are great auction item ideas that your supporters will be eager to win. Decide on what kind of signature to create. Always remember to thank your donors and report on the success of your event and their items. This includes restaurants, spas, jewelers, gift stores, museums, theme parks, theatres, sports teams, etc. Requests must be received 45 days prior to the event date. Occasionally we will offer other types of silent auction items or gift bag donations depending on the needs of the event. 4.1 Send more than one online donation request. . Submit Application. Thank you! You will also validate the performance and accuracy of the engine through detailed analysis and test coverage. It would also be helpful to understand your fundraising goals. These high-energy, interactive events are among the most effective ways to truly engage with your donors while simultaneously raising a ton of money for your cause. The organization requesting the donation will be contacted by email, regardless of whether or not the request is approved. acknowledge this donation at your event. Auction items can be picked up by staff members or volunteers. @*/false; if (!IE) { return; } if (document.compatMode && document.compatMode == 'BackCompat') { if (document.getElementById("af-form-208746805")) { document.getElementById("af-form-208746805").className = 'af-form af-quirksMode'; } if (document.getElementById("af-body-208746805")) { document.getElementById("af-body-208746805").className = "af-body inline af-quirksMode"; } if (document.getElementById("af-header-208746805")) { document.getElementById("af-header-208746805").className = "af-header af-quirksMode"; } if (document.getElementById("af-footer-208746805")) { document.getElementById("af-footer-208746805").className = "af-footer af-quirksMode"; } } })(); -->. To learn more about the power of host committees, read How to Raise More Money at Your Non-Profit Events). These calls shouldnt be long just a simple check-in to boost the response rate on your letters. And while wed like to help everyone, we are unable to grant all requests. Create your signature and click Ok. Press Done. Having served over 10,000 non-profits worldwide, Charity Fundraising would love to assist you in planning your next live or silent auction. Its essential that your request gets into the right hands. Maximum 4000 characters. Given the differences between live and silent auctions, the fundraising ideas that drive the events differ. Live Auction Getaway Packages. CONTRIBUTE. All requests must be received at least 60 days prior to your event. To request a donation for a fundraiser, auction or other charitable cause, please complete the form below. Set the stage . And if you're less interested in a donation and would just like to be in the studio audience, here's some information. Please dont hesitate to contact me at [phone number/email]. Gringo's Tex-Mex is a casual dining chain in Texas, serving a variety of Tex-Mex dishes and drinks in a casual atmosphere with outdoor seating and live music. Create an auction item wishlist. Enjoy the power of Givebutter fundraising anytime, anywhere. Explain who or what is in need of help. If you're outside the U.S. Connect Givebutter with more than 1,000 third-party apps. We're unable to provide donations for raffles or events, and we'll be unable to help with any donation requests. In addition, the fundraising event keeps 100% of the auction proceeds. If you'd like information on how to apply any charitable donations, e.g for raffles or fundraising, please visit this site. Accept in-person donations, check in event attendees, and get live campaign updates from any mobile device. In the last year alone [statistic about the need that your organization addresses]. Take your fundraising efforts to the next level with a Givebutter Expert. Only enter if your organization has a 501(c)(3) status. Would you be willing to donate [specific item, service, or experience donation] to help our cause? Call us at: (201) 492-4294. . Its such an important element of a donation request and sometimes overlooked in the craziness of auction prep. Please provide information on your good work and tell us how you will acknowledge this donation at your event. We typically make a decision within a week of receiving a request. Submitting a request does not guarantee a donation. www.cfr1.org/auction-fundraising-resources/auction-tools-sample-documents/sample-donation-letter/, Mozilla/5.0 (iPad; CPU OS 15_5 like Mac OS X) AppleWebKit/605.1.15 (KHTML, like Gecko) GSA/219.0.457350353 Mobile/15E148 Safari/604.1. Direct mail donation requests are sent out once because of printing and mailing costs. Maximum 4000 characters. In addition, our hunting trips donations are available for live auctions, silent auctions, raffles, or online auctions. Pro tip: Include a P.S. As you might imagine, there are a large number of silent and live auctions being held by a variety of organizations. : - optional. If you would like Jeptha Creed to donate an item for a silent auction, please fill out this form. free stays. Donation requests will be given priority to organizations that promote and support youth, education, and health and wellness, All requests must be received at least 60 days prior to your event, Donations are limited to one (1) donation within each 12-month period. We appreciate the support of all of our customers, and believe that giving back is a significant endeavor of our business. Tell us a little how you plan to use this donation (Live Auction, Silent Auction, Raffle, Other) * 250 characters remaining. We require at least 30 days lead time to fulfill all sponsorship requests. The term unrelated use means a use that is unrelated to the charity's exempt purposes or function, or, in the case of a governmental unit, a use of the contributed property for other than exclusively public purposes. Donations are limited to one (1) donation within each 12-month period. Multiply Your Impact. #3 - Follow-Up with Phone Calls. We partner with . Donor CRM; Request Demo; Dec 17, 2019. All donation requests are reviewed weekly. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Sign up for your free Givebutter account today and start planning your next auction event in less than five minutes.. Register. 3 3 ,, blog.fundly.com dum6ofono We cant thank you enough for supporting us as a frequent donor and volunteer.. Live and breathe software development with excellent analytical, development, and debugging skills and partner with industry-leading organizations for delivering next generation of machine learning technology into the hands of millions. The donation appeals you can feature at your charity auction are. The organization requesting the donation will be contacted by email, regardless of whether or not the request is approved. And that equals more money to power your mission. Either way, baskets will be easier to procure when the donors give them in their entirety, instead of having to mix and match from different donors. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. Here's a sampling that are perfect for your live auction, silent auction or raffle. Maximum 4000 characters. Then, ask your event host committee to do the same. Create some intrigue and mystery to encourage them to keep reading (e.g., Marci stepped into my office with a big problem.). Edit your silent auction donation request online. 1. Sample letter 2. You will be contacted by email or phone if your request is approved. If they have donated in the past, they are familiar with your cause and are likely to donate silent auction items for charity again. Online fundraising appeals can be sent on a weekly or even daily basis. Tips for Crafting Your Auction Donation Letter. How will you make a difference using the funds raised? Pro tip: The first sentence is critical. The final step for supercharging your auction event is to follow-up on your auction mailing with phone calls. Auction Item Donation Form Information. 1. 5. Live auctions: Live auctions are essentially a type of live performance. To submit a request for an auction item, please complete and submit . Business/Donor Name (As it should appear in item catalog), Donor Contact Name (If different from above). Build your fundraising strategy using The Impact Arc. Page Last Reviewed or Updated: 05-Jan-2023, Request for Taxpayer Identification Number (TIN) and Certification, Employers engaged in a trade or business who pay compensation, Electronic Federal Tax Payment System (EFTPS), Treasury Inspector General for Tax Administration. OneCause's Wrigley Field silent auction donations has a suggested retail value of $5,855, but your nonprofit will only pay $2,795 to auction it off! We regret that we are unable to fulfill every request we receive. The less money you have to spend on bringing in great items, the greater the return on investment will be for your auction. Ease. Choose My Signature. If you have a 501(c)3 and would like to request a donation, please fill out our donation form. Including a charity donation form along with your thank you will assist in organizing your charity auction items and keeping auction item descriptions consistent. Check your inbox, good news is on its way . Due to the overwhelming amount of requests, memorabilia is limited to . Charity Fundraising Auction Tips and Guides, Click here for a sample auction donation letter. In order to make this event a true triumph, we want to ask for your help. To begin your silent auction donation request letter, first introduce yourself and acknowledge the relationship your organization has with the recipient. The Piccolo does not accept donation requests. Being able to . 5. Update your cookie settings for this site. Please know we receive hundreds of donation requests each month and although we wish we were able to give to all of the organizations, we just do not have enough guestrooms or hotels. Please include your nonprofit certification number with your request. With the new Chariot integration, fundraisers will be able to receive donations from the over $234 Billion in Donor Advised Funds! To pull it off, you must get someone from your organization, preferably a board member, to make a . Submit a donation request to Cedar Point using ApproveForGood. People like to attend events and browse auction items and they get a kick out of competing to win experiences, gift cards, sports memorabilia, and other items at those events. Most readers will read the P.S. Thank you for your submission. For many organizations, planning a silent auction event means keeping a lot of plates spinning in the air. Donors who purchase items at a charity auction may claim a charitable contribution deduction for the excess of the purchase price paid for an item over its fair market value. Maximum 4000 characters. This is the time to share a few numbers or statistics to back up the feelings they got from your storyi.e., that your organization is making a positive impact in your community. Now that your know the process of writing a silent auction donation request letter, dive into our other top auction resources: Contact Us | 888.729.0399 [General] | 888.475.5214 [Sales], Powerful Fundraising Solutions | Copyright All Rights Reserved 2023 | Privacy & Security Policy, What is Peer-to-Peer Fundraising? Sure it feels great for the business owner to help a charity in need, but it sweetens the deal if you show the merchant a marketing related benefit. Attachment. Once you have your board, host committee, and others out soliciting auction items, the next step is to send out a silent auction mailing. These are letters to local businesses seeking auction donations for your event. Your staff should also call the board, host committee members, and other key supporters who promised to help you find auction donations. *Attach your organization's letterhead or proof of 501(c)(3) status. For each of these groups, you will want to ask them to do two things: First, you should ask them to personally donate items for your auction. Call us at 888-236-7820, Ext 702. Were constantly improving Givebutter for yousee whats new! Our team works hard to support and bring awareness to [organizations cause]. Acceptable File Types: Docx, png, jpg, jpeg, gif, zip, rar, xml, txt, doc, dot, ppt, pot, pps, ppa,xls, xlt, xla,pdf, odt, oth. Live events are virtual, and the whole affair is online, while silent auctions involve live and online participants.